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Procurement software for Indian enterprises
Kraya is one system for your purchase, stores and accounts teams. Raise a request, collect quotes, send the purchase order, check goods at the gate, and match the invoice before you pay.One system for purchase, stores and accounts: from request and quotes to goods checked and invoice matched.
Scroll to follow one purchase
Matched. Ready to pay.
Every team works on the same purchase, so nothing gets lost between teams.
Drag to look around, or tap a stop to replay it.
Purchasing, without the full picture
Paper requests. Excel comparatives. WhatsApp approvals. A manual trail that is hard to follow, check and control.
Quotes copied in. Revisions updated by hand.
| Supplier | Unit rate (Rs/box) | Freight | Payment terms |
|---|---|---|---|
| Supplier A | 52 | Not added | Pending |
| Supplier B | 54 | Included | 30 days |
| Supplier C | 55 | Not added | Pending |
Please review Comparative_v6.xlsx.
Approved. Proceed.
Approval refers to v6
Sheet: v7. Approval: v6. Which revision is approved?
Also kept separately
Paper indent
To be followed up
Purchase order
Receiving register
From the first request to final payment, the gaps run across the whole purchase.
After Kraya
From indent to vendor payment, keep the work connected in Kraya.
Illustration of one purchase record in Kraya: 100 industrial bearings. Two supplier quotes arrive on WhatsApp and Kraya organises them into a comparative. A buyer chooses Supplier B and the purchase order follows from that quote. The same record then shows delivery, receipt and QC, the invoice and vendor payment. 96 of 100 units were received against an invoice for 100, so a 4-unit difference is open for review and payment is awaiting that review.
Purchase workspace
IND/26-27/0532
Indent
Raised by maintenance
RFQ
Sent to 2 suppliers
Comparative
Built automatically from supplier quotes
Approval
Buyer chose Supplier B
Purchase order
100 units at ₹520/unit
PO/26-27/0189
Delivery
Delivered
Receipt and QC
96 received, QC recorded
Invoice
100 invoiced
4 units differ. Open for review before payment.
Vendor payment
Awaiting review
Less chasing. A clear view of what comes next.
Explore the platform
Explore the work behind your procurement process.
Get vendor details ready for review.
Get vendor details ready for review.
Vendors submit their information. Kraya's AI checks their GST, PAN and MSME compliance before the profile reaches your team, so you approve a pre-validated profile.
Vendor profile Supplier B
GST check: result availablePAN check: result available
Ready for buyer review
Start with organised procurement records.
Start with organised procurement records.
Keep the vendor and item information your purchasing process depends on in one place.
Requirement
100 bearings
Maintenance
Item record
Industrial bearing
Vendor record
Supplier B
Supplies bearings
Both references point to the same item record.
Give every requirement a clear starting point.
Give every requirement a clear starting point.
Raise purchase requirements and keep their context with the work that follows.
Indent New request
Submitted for review
Next
Sourcing
RFQ to suppliers, with this requirement attached
Make the quotes comparable.
Make the quotes comparable.
Supplier quotes become a comparative in Kraya, ready for your team to review.
WhatsApp Supplier quotes
Supplier A ₹500/unit, 10 days
Supplier B ₹520/unit, 7 days
Comparative Requirement: 100 bearings
Comparative prepared automatically. Your team makes the choice.
Keep the decision with the order.
Keep the decision with the order.
Record the buying decision and carry its context into the purchase order.
Comparative
Approval route: as set for MaintenanceApproved by approver
Purchase order PO/26-27/0189
100 units at ₹520/unit
Supplier B, from the selected quote: 7 days lead time
Bring competitive bidding into sourcing.
Bring competitive bidding into sourcing.
Explore reverse auctions as part of your supplier-selection process.
Bearing supply auction Sample event
Sample bid values for illustration only.
Buyer reviews the bids
Keep the work moving after the PO.
Keep the work moving after the PO.
Connect purchase orders with dispatch information and advance shipment notices.
Purchase order PO/26-27/0189
Advance shipment notice
DispatchedReceipt not yet recorded
Bring gate activity into the purchase record.
Bring gate activity into the purchase record.
Keep vehicle entry and exit information connected to inbound work.
Gate log Inbound shipment, PO/26-27/0189
Connect material requirements with stock-related work.
Connect material requirements with stock-related work.
Bring inventory and issuance into the same operational picture as purchasing.
More about Inventory & issuance
Requirement
100 bearings
Maintenance
Stock record
Industrial bearings
Stock context for this item
Material issue
Issued to Maintenance
Issue recorded against the requirement
Requirement, stock and issue in one picture.
Bring transport into the operational picture.
Bring transport into the operational picture.
Connect transport-related work with the movement of material.
Shipment For PO/26-27/0189
Industrial bearings, 100 units
Include distributor operations in the wider workflow.
Include distributor operations in the wider workflow.
Bring distributor-related processes into the platform's operational scope.
More about Distributor management
Distributor record
Sample distributor
The scope is set with your distributor process.
Keep what arrived with what was ordered.
Keep what arrived with what was ordered.
Record material received against its purchase context.
Purchase order PO/26-27/0189
Ordered 100 units
Industrial bearings
Goods receipt
Received 96 units
Receipt recorded against the PO
Short by 4 units, for review
Keep quality checks with the receipt.
Keep quality checks with the receipt.
Record batch-wise checks and test results before the invoice moves ahead.
Receiving batch Batch 1
Check the invoice in its purchase context.
Check the invoice in its purchase context.
Reduce manual invoice handling and compare invoice details with related purchase and receipt records.
Invoice Sample invoice
Quantity check
4 units differ. Ready for review.
Keep payment status with the purchase.
Keep payment status with the purchase.
Follow the payment stage with the supporting order, receipt and invoice context.
Vendor payment Supplier B
Status Awaiting review
Open: 4 units difference between receipt and invoice.
See spend in a clearer context.
See spend in a clearer context.
Review procurement data through reports and dashboards that fit the work.
Spend by category Sample data, ₹ lakh
All plantsPlant 1
Scale: 0 to 20 lakh.
Keep planned spend in the buying conversation.
Keep planned spend in the buying conversation.
Review purchasing requirements alongside the spending plan.
Spending plan This year
Maintenance spares
Requirement under review
100 bearings
Quote: ₹520/unit
The requirement is reviewed alongside the plan.
Your existing ERP
Kraya connects with the ERP you already run. For a legacy ERP, we assess the available interfaces and agree the integration scope.
Legacy ERP integration depends on the available APIs or interfaces, access and system configuration.
Live connection
Live connection
Legacy ERP systemsROI and pricing estimate
Answer a few questions about your purchasing and invoice work. The estimate uses only your own numbers and assumptions. It is for planning, not a quote and not a promise.
Kraya on mobile
Choose the mobile download for your role.
For buyers
Manage procurement, vendors and approvals on mobile.
For vendors
Manage your catalogue, respond to RFQs and review purchase orders.
Listed as vKraya : Kraya Partners on the App Store and vKraya : Kraya Partner App on Google Play.